How To Postpone Your Wedding

Today’s blog is a guest post from the one and only Gabriela Pilar Events! Gabi is a wedding planner serving all of Southern California, with a soft spot for Los Angeles weddings and Palm Springs weddings. Her attention to detail and fun approach to planning is the perfect combo to make sure your event happens flawlessly. Gabi also is one of the most friendly and personable planners I’ve had the opportunity to work with. She’s incredible at managing relationships and your family will surely fall in love with her! A true expert in her field, Gabi explains below how to postpone your wedding in 10 steps.

 

 

 

 

 

 

 

 

10 STEPS FOR HOW TO POSTPONE YOUR WEDDING

In life, things don’t always go according to plan. Couples are currently navigating the COVID-19 outbreak and it is creating a lot of hard decisions for couples that were planned to be married in Spring/Summer 2020. This situation (and any other natural disaster) puts you in a state of panic and a whole lot of anxiety. You’re unsure of how to navigate this scenario, and really don’t know whether to postpone or cancel your wedding day. I am here to help you! In this article, I will discuss the 10 steps to follow to postpone your wedding or special event. These steps will take away the panic, stress, and anxiety and allow you to make a level-headed decision.

Since you have never experienced a situation like this, I am going to outline a game plan for you to follow to postpone your wedding. These steps are simple and allow a tactful approach – making it easy for you during this stressful time. Let’s get to it!

 

STEP ONE: MAKE THE CALL TO POSTPONE NOT CANCEL YOUR WEDDING PLANS

Don’t throw your entire wedding out the window because of this obstacle. You deserve to have your wedding day and celebrate with your family and friends. If you are trying to save money, this is not the way to go about it. 99% of your vendors are small businesses (mom & pop style), so asking/demanding a refund is a surefire way to put them out of business. Read your contracts regarding the terms of payment & refunds!

STEP TWO: EMAIL ALL OF YOUR VENDORS UPDATING THEM WITH YOUR DECISION TO POSTPONE YOUR WEDDING

It is important all of your vendors are on board with you, and know what is happening. Even if the date is TBD, reach out to them as soon as you decide to postpone your wedding.

STEP THREE: OBTAIN AVAILABLE 2020 AND 2021 DATES FROM YOUR VENUE

Keep in mind you will need to be flexible about date availability. Regardless of the year, fall weddings are the most popular so you will most likely not get a Saturday. Don’t throw out weekday weddings or a Friday/Sunday. The guests that love and support you will be there no matter what!

STEP FOUR: CREATE A GOOGLE FORM

Once you get potential dates from your venue, go into Google Forms and create a Date Availability Form for your vendors to complete. Add the following information.  (Need a visual? See the example below.)
Company Name _____________ (make this a required field)
10/2/2020: Available / Not Available
(List dates as questions with the answer options as Available / Not Available)how to postpone wedding

STEP FIVE: LINK YOUR GOOGLE FORM TO GOOGLE SHEETS

Here’s the magic – you can link your form so that responses will automatically populate in a google spreadsheet. It’s super simple too!
– Click on “responses”.
– Click the three little dots in the top left-hand corner.
– Click “select response destination”
– Make sure “create a new spreadsheet” is checked and named accordingly.
– Click “create”
Here’s a little gif for all the visual learners:

how to postpone wedding

STEP 6: SEND YOUR GOOGLE FORM TO YOUR VENDOR TEAM TO COMPLETE

Use the link sharing option in Google Forms, and send the link in a blanket email to all vendors. (Click “send” in the upper left-hand corner, then click the link icon.) As you receive their answers, your google spreadsheet will automatically update. I recommend using conditional formatting on your spreadsheet so that you can color code!
–  Select your entire data range on your spreadsheet. (command + A)
– Click “format”
– “conditional formatting”
– Under “Format cells if…” select “Text is exactly”
– In the box labeled “value or formula” type “Available”
– In the “Formatting Style” section, select the fill color to be a light green.
– Click “done”
– click “add another rule” and repeat steps for “not available” and format the fill color to be a light red.
For conditional formatting help, check out this video.how to postpone wedding

STEP SEVEN: REVIEW DATE AVAILABILITY AND SIGN A NEW CONTRACT WITH THE VENUE

It is important that you don’t wait long once you receive all vendor availability to make a decision. Remember, there are dozens of other couples (not including newly engaged couples) booking the dates provided by the venue as “available”. Act swiftly. Once that new date is determined, email the venue to obtain an updated contract with the new date listed.

STEP EIGHT: OBTAIN UPDATED CONTRACTS/INVOICES FROM YOUR VENDORS

Now that you have secured the new date with the venue, and the contract has been signed. Send an email out to all of your vendors with the new date, and request an updated contract. Keep in mind, some vendors may request you sign a contract cancellation to void the old contract, and have you sign a newly updated contract. Make sure to place these updated contracts in a new folder.

STEP NINE: SEND AN “UNSAVE THE DATE” VIRTUALLY (EMAIL) OR BY MAIL TO YOUR GUESTS

Just a heads up, so they know not to make additional plans and to wait for a new save the date.

STEP TEN: REPRINT & SEND ‘SAVE THE DATE’ WITH NEW DATE LISTED

When it comes to your invitations, you don’t need to resend these until 8-12 weeks before your rescheduled date. If you already sent them and received RSVP responses, I would recommend sending a Paperless Post invitation with a virtual link for your guests to submit their updated RSVP for the new date. Or you can put a new RSVP link on your wedding website for your guests to complete. This will save you lots of $$$ on printing costs.
Was that helpful to you in this situation? Do you need additional help? Reach out to me (Gabi) for more assistance.

And there you have it! You’re one step closer to celebrating your marriage. You can even create another google form to ask family members and wedding party for their availability too.

Until then, grab a drink or two – I think we could all use one about now!

how to postpone wedding

 

p.s. did you like that photo of Bonnie + Mike celebrating with some cold beers?! See the rest of their Saguaro Palm Springs Wedding – it’s a goodie.

  1. Elizabeth says:

    These are such great tips! I’m v single but will be passing this along to some friends who are not able to celebrate their wedding as they originally planned!

  2. Sydney says:

    Love it! The Google Form is such a great idea – something I would have never thought of. I’m hoping to avoid postponing, but this is an amazing guide in case we have to go there ; )
    Hope you are doing well!!!

  3. Haley says:

    Awesome tips!

  4. Laurie says:

    Very informative. Thanks!

  5. Madi King says:

    This is literally so helpful for honestly any event that you have to postpone.
    I have multiple weddings this summer, so I will be sending this on to many brides!!!
    Marissa you’re amazing!

  6. Emily says:

    I am legit LOOOOOOVING these ideas — the Google form thing for vendors is genius!! So, so helpful. Keep it up, babes! You’re incredible!

  7. Angie says:

    I know this will be so helpful to so many people. I’m sure postponing a wedding is as much stress as having planned it in the first place! Having a starting point is a great help!

  8. Deja says:

    Super helpful! Love your photos!!

  9. Annie Tran says:

    This is so good. I will definitely be sharing with my couples. It has been a hard time for everyone all around so any help from professionals is much welcomed!

  10. McKenzie Edwards says:

    I hope we don’t end up needing to use these tips, but if we do, I plan to follow your suggestions to the letter. Thank you for giving us Corona Brides a step-by-step process to follow should we find ourselves in the unfortunate position to need to postpone our weddings! Grateful that professionals like you have taken the time to help us and give us strategies and peace of mind during this difficult time.

  11. Dave says:

    These are amazing tips even if you just apply it to hedging risk for a large format event. Love the photos!

  12. Amy Buchanan says:

    Heck yes this is great!

  13. Alex says:

    So many great tips!! ❤️

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